Privacy Policy
Effective Date: July 22, 2026
Secure Mail Consulting, LLC ("Secure Mail Consulting," "Company," "we," "our," or "us") respects your privacy and is committed to protecting the personal information you provide when visiting securemailconsultingllc.com ("Website") or using our professional services.
This Privacy Policy explains the information we collect, how we use it, when we may share it, and the choices available to you.
By using this Website or submitting information through our contact form, you acknowledge that you have read and understand this Privacy Policy.
Information We Collect
When you contact us or request information through our Website, we may collect information that you voluntarily provide, including:
Job title or position
Organization name
Organization type
Email address
Telephone number
Service area(s) of interest
Upcoming inspection or audit timeline
Project objectives or comments
Any additional information you choose to provide
If you request shipping-related services, we may also collect information necessary to provide those services, including:
Sender and recipient names
Shipping and mailing addresses
Shipment details
Package descriptions
Shipping preferences
Customs-related information voluntarily provided by you
Tracking information, when applicable
We collect only the information reasonably necessary to respond to your inquiry or provide requested services.
Automatically Collected Information
When you visit our Website, certain technical information may be collected automatically, including:
Internet Protocol (IP) address
Browser type and version
Device type
Operating system
Pages visited
Date and time of access
Referring website
General Website usage statistics
This information helps us improve Website performance, security, and user experience.
Information collected through our Website may be used to:
Information collected through our Website may be used to:
Respond to inquiries
Schedule consultations
Schedule training sessions
Evaluate consulting opportunities
Prepare proposals or service recommendations
Provide operational controls and readiness reviews
Support inspection and compliance readiness engagements
Develop Standard Operating Procedures (SOPs)
Coordinate package forwarding and shipping assistance
Provide USPS®, APO/FPO/DPO, and international shipping training
Communicate regarding requested services
Maintain business and financial records
Improve our Website and customer experience
Comply with legal or regulatory obligations
We use your information only for legitimate business purposes consistent with the services you request.
Contact Forms
Information submitted through our Website contact form is used solely to respond to your inquiry, evaluate requested services, and communicate with you regarding potential or ongoing business engagements.
Please do not submit through the contact form:
Classified information
Controlled Unclassified Information (CUI)
Export-controlled information
Sensitive Security Information (SSI)
Payment card information
Social Security numbers
Other sensitive information requiring enhanced security protections
If secure transmission of sensitive information is necessary, appropriate secure communication methods should be arranged separately.
Cookies and Website Analytics
Our Website may use cookies and similar technologies to improve functionality and understand how visitors interact with the Website.
Cookies may be used to:
Remember user preferences
Improve Website performance
Analyze visitor traffic
Enhance user experience
You may disable cookies through your browser settings; however, doing so may affect certain Website features.
If we use website analytics services, they may collect aggregated, non-personally identifiable information regarding Website usage.
Information Sharing
Secure Mail Consulting, LLC does not sell, rent, or trade your personal information.
We may share information only when necessary:
With trusted third-party service providers supporting Website hosting, email services, payment processing, or shipping-related services
To comply with applicable laws, regulations, or legal process
To protect our legal rights, property, or safety, or those of others
When you authorize or request us to do so
We expect our service providers to maintain appropriate safeguards for information entrusted to them.
Data Retention
We retain personal information only for as long as reasonably necessary to:
Provide requested services
Respond to inquiries
Maintain business and financial records
Comply with legal, accounting, or regulatory obligations
Resolve disputes
Enforce contractual agreements
When information is no longer required, we take reasonable steps to securely dispose of or delete it.
Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect the personal information entrusted to us.
Although we strive to protect your information, no method of electronic transmission or storage is completely secure. Accordingly, we cannot guarantee absolute security.
Government and Sensitive Information
Secure Mail Consulting, LLC provides consulting and training services that may support government agencies and government contractors.
Our Website and standard email communications are not intended for the transmission of:
Classified information
Controlled Unclassified Information (CUI)
Export-controlled information
Sensitive government information
Information subject to special safeguarding requirements
Please contact us to arrange an appropriate secure method of communication if necessary.
Shipping Services
When requesting package forwarding, shipping assistance, or related services, you are responsible for providing accurate information, including:
Recipient information
Shipping addresses
Package contents
Customs declarations
Declared values
Required documentation
Secure Mail Consulting, LLC relies upon information provided by customers and cannot independently verify shipment contents or customs declarations.
Third-Party Services
Our Website is hosted by Squarespace.
We may also utilize trusted third-party providers for services such as:
Website hosting
Website analytics
Email communications
Payment processing (if offered)
Shipping services
Each provider maintains its own privacy practices, and we encourage users to review those policies where applicable.
Children's Privacy
Our Website and services are intended for business and professional use.
We do not knowingly collect personal information from children under the age of 13.
If we become aware that such information has been collected, we will take reasonable steps to delete it.
Your Privacy Choices
You may contact us to:
Request access to personal information you have provided
Request correction of inaccurate information
Request deletion of information where appropriate
Ask questions regarding our privacy practices
Certain information may be retained when required to comply with legal, regulatory, accounting, or contractual obligations.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, business operations, or applicable legal requirements.
Any revisions will be posted on this page with an updated Effective Date.
Your continued use of this Website following publication of changes constitutes acceptance of the revised Privacy Policy.
Contact Us
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
Secure Mail Consulting, LLC
Palm Bay, Florida
📞 720-645-9329
📧 stephenboyd@securemailconsultingllc.com